Risk Management Resources

Event Planning

Social Event Planning Resources

Risk Management Update

The chapters and colonies listed below have been found to have violated portions of Delta Chi’s Risk Management Policies. Chapters and colonies who fall into this category are assigned corrective actions as outlined in the By-Laws, Article V, Section 3 of Delta Chi Law. Each chapter or colony is held to a strict compliance timeline for corrective action education, and progress is monitored by its Regent, Alumni Volunteers, and IHQ Staff. If you have any questions about any of the information listed below, please contact Delta Chi IHQ’s Director of Member Safety.

CHAPTER/COLONY LEVEL VIOLATION RELEASE 
Southeast Missouri Level IV Violation of Alcohol Policy 5/31/19
Behrend Level IV Violation of Hazing Policy 5/31/19
Jacksonville Level III Violation of Alcohol Policy 5/31/19
Iowa State Level III Violation of Alcohol Policy 5/31/19
Mississippi State Level III Violation of Alcohol and Hazing Policies 5/31/19
Northwestern Level III Violation of Alcohol Policy 12/31/19
Appalachian State Level III Violation of Alcohol and Hazing Policies 12/31/19
Long Beach Level III Violation of Hazing Policy 5/31/19
Abracadabra Level III Violation of Alcohol Policy 5/31/19
Cornell Level III Violation of Alcohol and Hazing Policies 12/31/19
Montclair Level II Violation of Alcohol Policy 5/31/19
Indiana Level II Violation of Hazing Policy 12/31/19
Clemson Level II Violation of Alcohol Policy 5/31/19
Northern Illinois Level II Violation of Alcohol Policy 5/31/19
LSU Level II Violation of Alcohol Policy 5/31/19
Tarleton Level I Violation of Alcohol and Hazing Policies 5/31/19
Hobart Level I Violation of Alcohol Policy 5/31/19
Sacramento Level I Violation of Alcohol and Hazing Policies 12/31/19
Embry-Riddle Level I Violation of Alcohol and Assault Policies 5/31/19
Southern Illinois Level I Violation of Alcohol and Hazing Policies 5/31/19
Miami Level I Violation of Alcohol Policy 5/31/19
Delaware Level I Violation of Alcohol Policy 5/31/19
       
       
       
       
       
       
       
       
       

 

Incident Reporting

  • Reporting an Incident

    Who: As stated above, the “A” should be the main point of contact.

    What:

    • Any violation of FIPG policy.
    • Any injury to a member or guest that occurred as a result of a fraternity-related activity (official and “unofficial”).
    • Allegations of sexual assault connected with a member or guest.
    • Any hazing incidents.
    • Any incident that involves alcohol.
    • Any lawsuits or subpoenas filed against the chapter/colony.
    • Any inquiries by authorities and/or attorneys regarding an incident related to the chapter.

    When: Within 24 hours of becoming aware of any of the previous items, contact Headquarters.

    Where: The Incident Report Form is linked above. In addition, contact Headquarters at 319-337-4811.

    How: Gather as much information as possible. This includes the names of any individuals involved, the location of the incident, circumstances surrounding any injury, if alcohol was involved, any medical attention sought, and any other facts that are available. Disclose ALL facts that are known to Delta Chi Headquarters and the fraternity’s insurer.

  • After Reporting
    • Do not admit responsibility or liability for any incident.
    • Speak with a Headquarters staff person before communicating with an attorney.
    • The chapter “A” should be the main spokesperson and no other members should speak with any individuals regarding an incident, unless requested to do so by law enforcement.
    • Keep Headquarters informed of any updates that occur or any additional information that becomes available.
  • Media Policy

Liability Assessment Calculator

Delta Chi has been reviewing the way it assesses our chapters for the insurance premium we charge our chapters each year. This internal review was based on the belief that some chapters expose the fraternity to more risk than others while others make smart decisions that reduce the liability to the Fraternity.

Because of this variation, we have decided to implement a variable-rate premium distribution program. This distribution program is designed to give chapters and colonies credit for actions taken to mitigate risk and create a safe environment for members and guests. At the same time, groups who increase Delta Chi’s exposure to risk will have to pay more to compensate for this potential exposure.

Insurance Resources

Additional Insured Certificate

The Fraternity’s insurance carrier (Holmes Murphy Fraternal Practice) will provide information and request approval on your behalf. In all cases, issuance of additional insured protection is at the full discretion of the underwriter. Submission of a request does not automatically grant the requested additional insured protection.

Additional Insured Request Form

Insurance Resources

Emergency Management

Delta Chi believes in the value of the fraternity experience and, because of that belief, the Fraternity offers many educational opportunities, programs, and written materials to assist in that experience. This Emergency Management Plan has been created to help chapters/colonies when an emergency occurs.

No one can predict when such an event will happen. When something does happen though, it is easy to make an already bad situation worse, especially when time is short and emotions are high. Delta Chi cares about its members, associate members, and guests. By following the procedures outlined in the following pages and adhering to the Risk Management Policy of Delta Chi, our chapters/colonies can reduce the risk of a regrettable incident by being prepared and informed.

If an emergency happens…

  1. Call emergency number(s), usually 9-1-1, so appropriate emergency personnel (police, fire and ambulance) can respond.  Cooperate fully with the needs of any public safety officials seeking to help you or protect your safety.
  2. The “A” (or officer next in line if the President is not present) takes charge.
  3. Restrict access to the chapter premises immediately.  The officer in charge must have complete control of the situation, and be aware of who is in the area. Permit only your members and appropriate officials to enter.
  4. Assign one or more responsible members to calmly guard the door.
  5. Do not tamper with any part of the area involved in the incident, specifically things that might be construed as evidence or areas involved in the incident.
  6. Notify International Headquarters.
  7. Notify your “BB” as soon as possible.
  8. Assemble your members in a group (in case of fire, assemble outside, in front near the street). Remain calm.  Explain there is an emergency, but that it is under control.  Remind members that only the “A” or “BB” can speak for the fraternity – members are not to speak to anyone (including friends, reporters, parents, the university) about the incident.
  9. Do not discuss details, speculate on events, or otherwise elaborate on the situation – including on social media. Often, litigation follows. Statements made could later be used in court.
  10. Contact appropriate campus officials.
  11. Fully cooperate with authorities.
  12. Fraternity apparel should not be worn during the investigation period.
  13. Submit all requested information about the incident to IHQ within 24 hours via the incident report form on the Delta Chi website.

Emergency Management Resources