Risk Management Resources
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The chapters and colonies listed below have been found to have violated portions of Delta Chi’s Risk Management Policies. Chapters and colonies who fall into this category are assigned corrective actions as outlined in the By-Laws, Article V, Section 3 of Delta Chi Law. Each chapter or colony is held to a strict compliance timeline for corrective action education, and progress is monitored by its Regent, Alumni Volunteers, and IHQ Staff. If you have any questions about any of the information listed below, please contact Delta Chi IHQ’s Director of Member Safety.
|Clemson||IV||Violation of Hazing Policy||12/31/20|
|Purdue||IV||Violation of Alcohol, Hazing, and Safety Policies||5/31/21|
|Cornell||III||Violation of Hazing and Alcohol Policies||5/31/20|
|Michigan||III||Violation of Alcohol, Hazing, and Safety Policies||12/31/20|
|Penn State||III||Violation of Alcohol Policy and Corrective Action|
|North Georgia||II||Violation of Hazing Policy||5/31/20|
|Kansas||II||Violation of Hazing Policy||5/31/20|
|Northern Illinois||II||Violation of Hard Alcohol Policy||12/31/20|
|East Stroudsburg||II||Violation of Hard Alcohol Policy||12/31/20|
|Chico||II||Violation of Alcohol Policy||5/31/20|
|Syracuse||II||Violation of Alcohol Policy||12/31/20|
|Georgia Southern||I||Violation of Alcohol Policy||5/31/20|
|Florida State||I||Violation of Hazing Policy||5/31/20|
|Valdosta||I||Violation of Alcohol Policy||5/31/20|
Level 1 corrective action shall include, but is not limited to, ordering that the chapter cease and desist from the conduct in the future and be in accordance with the requirements of Delta Chi Law and the Risk Management Policy of the Fraternity. The chapter shall be required to submit to the Executive Director a written statement that all prohibited conduct has been stopped. The statement shall be signed by the “A”, “BB”, and members of the chapter, as specified in the report, that were involved with or had supervision over the conduct in the violation.
Level 2 corrective action shall include, but is not limited to, all provisions of level 1, plus the chapter shall submit a written plan of procedures and/or activities that comply with the Fraternity’s Risk Management Policy covering the activities in violation. The plan shall be updated at least twice per year for the period of corrective action.
Level 3 corrective action shall include, but is not limited to, all provisions of level 1 and 2, plus supervision of the activities of the chapter that were involved in the violation by one or more persons acceptable to the Executive Director.
Level 4 corrective action shall include, but is not limited to, all provisions of level 1, 2, and 3. Chapters under level 4 corrective action shall either be placed in conservatorship, as provided in Delta Chi Law, or shall operate under the direct supervision of the Executive Director.
Level 5 corrective action shall require the suspension of the charter and the cessation of operation of the chapter, as it then exists. Re-establishment of the chapter shall be subject to the terms and conditions of the Board of Regents after a minimum one-year period.
Who: The Chapter/Colony “A” should be the main point of contact.
- Any injury to a member or guest that occurred as a result of a fraternity-related activity or an event a reasonable observer could associate with the Fraternity
- Any injury to a member or guest that occurred on fraternity property
- Allegations of sexual assault, abuse, harassment or misconduct connected with a member or guest
- Any inquiries by authorities or legal counsel regarding an incident related to the chapter/colony
When: Within 24 hours of becoming aware of any of the previous items, contact Headquarters.
Where: The Incident Report Form is linked above. In addition, contact Headquarters at 319-337-4811.
How: Gather as much information as possible. This includes the names of any individuals involved, the location of the incident, circumstances surrounding any injury, any medical attention sought, and any other facts that are available. Disclose ALL facts that are known to the International Headquarters (IHQ) and other parties instructed to disclose to by the IHQ Legal Advisor.
- Do not admit responsibility or liability for any incident.
- Speak with IHQ before communicating with an attorney.
- The chapter “A” should be the main spokesperson and no other members should speak with any individuals regarding an incident, unless requested to do so by law enforcement.
- Keep IHQ informed of any updates that occur or any additional information that becomes available.
Additional Insured Certificate
The Fraternity’s insurance carrier (Holmes Murphy Fraternal Practice) will provide information and request approval on your behalf. In all cases, issuance of additional insured protection is at the full discretion of the underwriter. Submission of a request does not automatically grant the requested additional insured protection.
Delta Chi believes in the value of the fraternity experience and, because of that belief, the Fraternity offers many educational opportunities, programs, and written materials to assist in that experience. This Emergency Management Plan has been created to help chapters/colonies when an emergency occurs.
No one can predict when such an event will happen. When something does happen though, it is easy to make an already bad situation worse, especially when time is short and emotions are high. Delta Chi cares about its members, associate members, and guests. By following the procedures outlined in the following pages and adhering to the Risk Management Policy of Delta Chi, our chapters/colonies can reduce the risk of a regrettable incident by being prepared and informed.
If an emergency happens…
- Call emergency number(s), usually 9-1-1, so appropriate emergency personnel (police, fire and ambulance) can respond. Cooperate fully with the needs of any public safety officials seeking to help you or protect your safety.
- The “A” (or officer next in line if the President is not present) takes charge.
- Restrict access to the chapter premises immediately. The officer in charge must have complete control of the situation, and be aware of who is in the area. Permit only your members and appropriate officials to enter.
- Assign one or more responsible members to calmly guard the door.
- Do not tamper with any part of the area involved in the incident, specifically things that might be construed as evidence or areas involved in the incident.
- Notify International Headquarters.
- Notify your “BB” as soon as possible.
- Assemble your members in a group (in case of fire, assemble outside, in front near the street). Remain calm. Explain there is an emergency, but that it is under control. Remind members that only the “A” or “BB” can speak for the fraternity – members are not to speak to anyone (including friends, reporters, parents, the university) about the incident.
- Do not discuss details, speculate on events, or otherwise elaborate on the situation – including on social media. Often, litigation follows. Statements made could later be used in court.
- Contact appropriate campus officials.
- Fully cooperate with authorities.
- Fraternity apparel should not be worn during the investigation period.
- Submit all requested information about the incident to IHQ within 24 hours via the incident report form on the Delta Chi website.