Chapter Meeting Report Step 1 of 8 12% Chapter(Required)Date of meeting held *(Required) MM slash DD slash YYYY Time of meeting held:(Required) Hours : Minutes AM PM AM/PM # of initiated members present(Required)# of initiated members absent(Required)# of associate members present# of alumni present(Required)Length of meeting (minutes)(Required)Date of next meeting(Required) MM slash DD slash YYYY Weekly Chapter Updates Member Status Changes (Inactive/Active) Initiations Community Service Officer Elections & Transitions Alumni or Guest Visit/Alumni News Check any of the following that occurred since your last chapter meeting. You’ll be prompted to provide more detail as needed. Inactive Status DefinitionInactive status is a temporary membership classification that allows a member to step away from active chapter participation while maintaining membership in Delta Chi. Members on inactive status: a) Are not required to participate in chapter activities. b) Are not required to pay active member dues during the inactive period.Inactive Status Eligibility RequirementsA) Members must have been initiated for at least one full year. Requests submitted before this period cannot be approved. B) Inactive status may be granted for one academic term at a time, and members may hold inactive status for a maximum of two terms during their membership. C) Members previously granted inactive status under prior guidelines (pre-Fall 2024) may petition for up to two additional terms under current rules.Inactive Status Change1) Member-Initiated Request – The member submits a written notice requesting inactive status. 2) Chapter-Initiated Motion – The chapter may vote to place a member on inactive status; requires a two-thirds vote of both chapter members and the Alumni Board of Trustees. 3) ABT-Initiated (Financial Indebtedness Only) – The Alumni Board of Trustees may vote to place a member on inactive status by a two-thirds vote. NOTE: Inactive status cannot be used to address academic performance issues. Members failing to meet GPA or academic standards should be managed through other chapter accountability measures.Have any members gone Inactive (still enrolled in school - but not active) since last meeting: No Yes 1A. Documentation of Member Request to go InactiveMax. file size: 1 GB. Upload the member’s written request for inactive status.1B. Chapter-Initiated MotionFor members made inactive by CHAPTER VOTE (2/3 VOTE) include: Member name(s), Vote date, & Vote results.1C. ABT-Initiated (Financial Indebtedness Only)For members made inactive by ABT VOTE (2/3 VOTE), include: Member name(s), Vote date, & Vote results.Active Status ChangeActive status indicates that a member is fully participating in chapter activities and dues obligations. If any members have returned to active status since the last meeting, record them here. After completing this section, update each returning member’s status in Vault → Chapter → Member Roster → Initiate. If you cannot locate a member in Vault, email membership@deltachi.org for assistance.Have any members returned to active status since last meeting: No Yes List full names of returning members:Did two-thirds of the chapter approve the member's return to active status? No Yes InitiationsInitiations mark the formal admission of associate members into Delta Chi as active members. If an initiation occurred since the last chapter meeting, record the date, the number of members initiated, and the full names of the newly initiated members. Accurate and timely reporting ensures proper membership records in Vault and supports recognition of new members by both the chapter and International Headquarters.Has your chapter initiated men since your previous chapter meeting? No Yes Date of Initiation Ceremony MM slash DD slash YYYY NumberName of ALL MEN initiated since last meeting:ALUMNI INITIATIONS: Please list date of intended initiation, record of vote to initiate, and list of intended alumni initiates. Community ServiceReport any community service activities your chapter has completed since the last meeting. For each activity, please ensure that hours and details are submitted through the official Community Service Reporting Form. Accurate reporting helps track chapter engagement, supports recognition, and ensures that service contributions are properly documented. Submit Your Community Service Hours Here Officer Elections & TransitionsDocument any officer elections or transitions that have occurred since the last chapter meeting. This includes the election of new officers, changes in officer roles, or the appointment of interim officers. Accurate reporting of these changes ensures continuity in leadership and supports effective chapter operations.Have there been any changes to officers since last meeting? No Yes If ‘Yes,’ please log into Vault and navigate to Chapters → Officers to update your chapter’s officer roster.” Alumni or Guest VisitReport any visits from alumni or guests that occurred since the last chapter meeting. This helps maintain engagement with alumni and ensures important interactions are documented.Did an alumni member or guest visit the chapter this week? Yes No If "Yes", provide Name and Role of VisitorIf "Yes", provide Purpose of Visit or InteractionNews of Alumni:If announcing a birth, name of baby and date of birth are required for publication in The Quarterly. If announcing a wedding, pre-marriage name of spouse and date of ceremony are required for publication in The Quarterly. Chapter "C"s' Name(Required) First Last "C"s' Email Address:(Required) ABT President's email address:(Required) "BB"s' email address:(Required) Copy to Regent(Required) Southeast Region - Bill Tallman Western Region - Edwin Alarid Central Region - Josh Baker Midwest Region - Alan Udell Northeastern Region - Darrel McTague Midatlantic Region - Greg Caufman Would you like to receive a copy?(Required) Yes No Enter your email address here:
